TLA Jobline

JOB TITLE: Libraries & Instructional Materials Coordinator

DUTY DAYS: 240

PAY GRADE: A02

SALARY SCHEDULE: Click for Salary Schedule

PRIMARY PURPOSE:
To coordinate the acquisition, processing, storage, disbursement, and inventory of library and instructional materials in compliance with district/TEA policies and procedures. To ensure the accuracy and integrity of information in the instructional materials database, TIPWeb; and act as back-up system admin for the integrated library system (ILS), Symphony.
 
 
QUALIFICATIONS:
    Certification/Education:

• Bachelor's degree required
• Master's degree preferred 
• Meets SBEC regulations and/or district requirements for teacher certification
• School Librarian Certification preferred
• Minimum three years teaching experience preferred
• Minimum three years school librarian experience preferred
• Valid Texas driver's license 
• Minimum age of 21 
• Pass criminal history and background check 
• Pass physical and drug screening

   
   Special Knowledge/ Skills/Experience      

• Experience as campus and/or district level instructional materials manager preferred 
• Experience with TIPWeb preferred 
• Experience with Symphony ILS preferred
• Excellent computer skills 
• Proficiency with Microsoft Office: Word, Excel, Outlook, Office 365 
• Experience with district software including, but not limited to: Skyward, Mizuni, Frontline, etc. 
• Knowledge of curriculum integration based on the TEKS and current School Library Programs: Standards and Guidelines for Texas
• Knowledge of district curriculum 
• Attention to detail and accuracy of records 
• Strong organizational skills 
• Ability to effectively communicate in writing and verbally 
• Ability to work well with other district employees and outside vendors 
• Ability to assess and respond to both short and long-term needs related to job responsibilities

 
MAJOR RESPONSIBILITIES AND DUTIES:

• Reports to the Libraries & Instructional Materials Director
• Assists the Libraries & Instructional Materials Director guiding campus librarians and libraries to uphold district, state and national library standards
• Collaborates with the Libraries & Instructional Materials Specialists in coordinating data, inventory, weeding, training librarians, implementing initiatives, etc.
• Work with department, campus, and district level personnel, as well as vendors, to facilitate the district's annual instructional materials adoption process and IMTA purchases
• Work with department, campus, and district level personnel to facilitate policies and procedures related to the acquisition, processing, storage, disbursement, and inventory of instructional materials 
• Communicate effectively with all department, campus, and district level personnel, and vendors, to ensure that campuses have the necessary instructional materials
• Ensure the accuracy and integrity of information in TIPWeb, the instructional materials database 
• Ensure compliance with district and TEA policies and procedures 
• Provide individual and group TIPWeb training for district and campus personnel
• Work with department and campus personnel to ensure accurate accounting and disbursement of instructional materials
• Work with department and campus personnel to ensure accurate inventory of library materials 
• Work with warehouse staff to ensure timely delivery of materials
• Work with warehouse staff to ensure an accurate district level IM inventory 
• Monitor and follow up on backordered instructional materials and delivery of instructional materials 
• Collaborate with warehouse staff to schedule delivery and pick-up of instructional and library materials
• Facilitate Instructional Materials department meetings 
• Ensure warehouse compliance with all safety codes and fire regulations 
• Follow district policies and departmental procedures
• Promote a positive and productive climate
• Performs additional responsibilities, tasks, and duties as determined by the Director of Libraries and Instructional Materials

 
    Supervisory Responsibilities: 

• Daily supervision of Instructional Materials department employees 
• Assist with annual evaluation of Instructional Materials department employees 
• Assist with preparation, review, and revision of job descriptions as needed 
• Promote a positive, safe, and productive work environment

 
WORKING CONDITIONS: 
   Mental Demands:

• Maintain emotional control under stress
• Work effectively under pressure 
• Balance current demands with long term planning

 
   Physical Demands/Environment Factors:

• Open office distractions: Noise from others in the department, equipment hum, traffic through the department 
• Must be able to sit for long periods at a time 
• Hand/wrist/finger repetitive use at keyboard 
• Eye strain 
• Occasional warehouse work
  • Must be able to stoop, bend and lift up to 30 lbs.
  • Operate warehouse equipment, use ladder or step-stool to reach items on high shelves 
• Dust - from boxes, new print items, packing materials; possible mildew 
• Occasional travel to other district locations

 
   Equipment Used (includes, but not limited to): 

• Computer /printer 
• Multi-line phone system 
• Fax /scanner 
• Copier 
• Calculator 
• Barcode scanner 
• Warehouse equipment:
  • pallet jacks
  • banding machine
  • ladder
  • dolly
  • forklift
  • stretch-wrap machine
  • binding machine
  • barcode printer
  • forklift 
• Department delivery vehicles

To apply, please visit the Pasadena ISD Human Resources Job Posting. 

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