Southwestern University has an immediate opening for a Discovery Services Assistant position. This position is responsible for ordering and receiving library materials in various formats and languages, responsible for the day-to-day management of OCLC Worldshare records for materials, database license compliance, periodical collection maintenance, and physical management de-selection of materials. This is a full-time, benefited non-exempt position that reports to the Associate Director Head of Discovery Services.
Primary Duties:
- Verify bibliographic information, assign vendors, and conduct searches for in- and out-of-print books, e-books, journals, media, and musical scores; purchase materials in English and French, German, Spanish, and Chinese.
- Record and track details in library acquisitions/cataloging module to encumber funds, receive materials, adjust prices, invoice, and reconcile discrepancies with the University accounting system.
- Prepare physical resources for addition to the collection.
- Order, process, claim and troubleshoot serial resources in all formats.
- Maintain serial records and collection holdings in WorldShare.
- Adhere to university purchasing rules; holds University corporate card and purchasing authority; reconciles statements and receipts monthly.
- Use the "Get It!" system to manage materials requests from faculty and students in cooperation with the Interlibrary Loan Coordinator.
- Verify the accuracy of bibliographic records and online access links in Worldshare.
- Sign for deliveries and monitor the library loading dock.
- Develop and maintain beneficial work relationships with vendors, University Business Office and administrative computing, faculty, students, librarians, and other staff.
- Assist with the deselection process and coordinate the disposal of withdrawn materials.
- Prepare honors theses, paperbound books, and journal issues for binding.
- Perform other duties as assigned.
- Other projects as assigned.
Requirements:
- High School diploma.
- One or more years of Library or purchasing experience.
- High level of competence using personal computers, software including Word and Excel, and web browsers.
- Ability to work with great attention to detail and accuracy.
- Excellent organizational skills.
- Excellent oral, written, and interpersonal communication skills.
- Experience working with the public with excellent customer-service skills.
- Ability to lift and move boxes up to 50 pounds.
- Willingness to adhere to the University's core values.
- Have knowledge, understanding, and acceptance of cultural differences and the diversity within the campus and community.
- Demonstrated professional manner with all internal and external University constituencies.
- Ability to be flexible, adjust to fluctuating priorities, and produce reliable work products.
- Understanding and commitment to a liberal arts education, including the ability to relate to a liberal arts faculty.
- Ability to attend work consistently and maintain a regular work schedule.
Preferred Position Requirements:
- Bachelor's degree, Associate's Degree, or some college coursework.
- Academic library experience.
- Library acquisitions experience.
- Experience with and knowledge of library business systems or the book trade.
- Reading familiarity with Spanish or French.
Southwestern University offers competitive salary and benefits including health, dental, life, long term disability, retirement, 15-paid holidays, two weeks of vacation, sick leave, tuition assistance, access to athletic facilities, free parking and discounted meal rates. Southwestern University is a selective, undergraduate institution committed to a broad-based liberal arts, sciences, and fine arts education. Southwestern University is deeply committed to fostering a diverse educational environment and especially encourages applications from members of groups traditionally under-represented in academia. For information concerning the University, visit our Web site at www.southwestern.edu.
To apply: The University will only accept application materials through Interfolio at apply.interfolio.com/119192. Interested persons must submit a letter of interest, resume, the names and contact information of three professional references, and salary expectations. Email and paper applications will not be accepted. Only completed applications will be reviewed by the Search Committee. The Committee will review all completed applications until the position is filled. All offers of employment are contingent on successful completion of the University's Background Check Policy process. EOE/M/F
#academic #paraprofessional #technicalservices
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Dr. Alexia Riggs
Director, A. Frank Smith Jr. Library Center
Southwestern University
Georgetown, Texas
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